An outing is any club activity of more than one day’s consecutive duration. Outings should reflect the stated purposes of Trails Club, which are “to foster and stimulate interest in hiking, climbing, skiing, camping and other similar outdoor activities; to promote activities of a social and recreational nature for the benefit and enjoyment of its members and generally to encourage and promote the physical and mental capacities of its members.”
The Trails Club is not a travel agency, and the leader is not a tour leader but rather a fellow explorer who is willing to take on the tasks of leadership.
Any member can organize and lead an outing if they meet the Trails Club leadership qualifications. The Trips Committee provides approval and oversight of all Trails Club outings. The Outings Coordinator for the Trips Committee is the first point of contact for any outing proposal.
Backpackand Bicycle multi-day trips are coordinated by their activity Coordinators. The activity Coordinators or the Trips Trustee are the first point of contact for any trip proposal for these activities.
All outings should follow the Outing Policy and Proceduresapproved by the board of trustees. This document includes forms for planning outings.
|Outings Coordinator||Susan Saul||360-892-5643||gro.b1537572396ulcsl1537572396iart@1537572396sgnit1537572396uO1537572396|
|Trips Trustee||Raya Budrevich||gro.b1537572396ulcsl1537572396iart@1537572396riahC1537572396spirT1537572396|
The forms here are for use on outings.
Outing Policy and Procedures is the complete policy document that describes club policies for outings, planning information, and all the forms an Outing Leader needs. All leaders should read this entire document. Copies of basic Participant forms are included.
Note: Please contact the Outings Coordinator if you are planning a new outing. The coordinator will help you get your outing scheduled and approved and help you prepare participants forms.
|Outing Policy and Procedures|
Participants Forms are the forms that participants need to register for, and attend, an outing. A packet of forms will be created for each outing and made available with the outing description (below).
. Every participant must sign in
. Collect funds
After hike –
. Return log form and money collected to the Event Committee Chair or Club Trips Trustee.
. Submit an optional trip report via website
The Trip Log form is used to register participants and have them sign the Recognition of Risks and Declaration of Intent.
Trip Log Form PDF Word
Emergency Report Forms
These forms are carried by hike leaders and used when there is an emergency on the trail.
The Emergency Rescue Request Card is used to record important information when someone goes for help.
The Emergency Contact Information Card form is information each hiker should carry in case of an emergency.
The Emergency Contact Information Form is to be used for extended trips involving transportation, risk and extended stay away from home.
Emergency Rescue Request Card PDF
Emergency Contact Information Card PDF
Emergency Contact Form PDF Word
The following files are information for trip leaders to use to plan their trip.
Leading Trips: Information for all trip leaders.
Hike Information: Distance, elevation gain, and driving distance for a lot of hikes.
Leader Tips: Suggestions and tips for hike leaders. Especially helpful for new hike leaders.
Hiking with The Trails Club: A pamphlet with club hiking guidelines.
Leading Trips PDF
Hike Information PDF Word
Leader Tips PDF Word
Hiking with The Trails Club PDF
Hike Awards Mileage tracking
Beginning January 1, 2009 Trails Club members will be responsible for tracking their own mileage if they are interested in competing for the Mary Lou Greene High Miler Award and the Una Davies High Traveler Award to be presented at the annual banquet. The Mary Lou Greene Award is presented annually to the member who accumulates the most total miles on TCO-sponsored hikes, backpacks, snowshoes, skis, and a percentage of bike rides. The Una Davies Award goes to the member who has hiked the most new miles on the Pacific Crest Trail in Oregon and Washington. Application forms for the awards will be available from Carolyn Jenkins, the Trips Trustee.
Awards applications forms and Policies are available on the Forms page in the member’s area.